The process of moving to a new office may be daunting to many individuals especially if it is their first time relocating. Usually, when you are planning to relocate your office you require a lot of advice from professionals who know how the entire process goes about. Having a variety of massive furniture, electronic equipment, important files and so on it is important to ensure that the exercise is carried out professionally as well as attentively.
In most cases, the decision to move to a new office may not be as planned as people think. Typically, this idea comes abruptly and you might not have enough time to arrange all these processes of moving your office equipment. But then again an office moving requires much work irrespective of your firm size. For you to get along well it is important to understand some guidelines. This article herein discusses some of the tips to consider when relocating to a new office.
Begin To Plan
To begin with, ensure that you start your planning as early as possible to avoid hindrances. When relocating to a new office you do not have to rely on your wits. You must ensure that you begin your preparation procedures early in advance. Scrutinize those who will be doing what, when, and in what way they will be undertaking it. This will help you escape getting stranded at the last minute.
In addition to that, you need to plan where you will be going and where every equipment and furniture will be placed in the new office. Embrace blueprint to discover the new office as well as mutual space arrangements. Again contemplate the new necessities you may be required in the new office. Moreover, do not forget to set aside the required money during the relocation to avoid violating your budget.
Put Someone In Charge
Secondly, assign a move supervisor. Even though you can subdivide the job it is also important to hire a transfer administrator to enable as well as take action in each process to make sure that everything goes on well. In this case, you should look for an experienced managerial assistant or an expert in commercial moving.
Hire A Moving Company
Thirdly, investigate to get the right moving company. It is always suggested to research a minimum of three professional relocating firms before you book your relocation. But because the entire process of an office relocation is a bit expensive and requires a quick action you need to investigate a number of them.
In case you have planned well for the process ensure that you assign a full-service relocation firm. Such a company will do everything for you including packing, loading, transporting, unloading as well as unpacking. Some of them will even fix the properties for you to the respective position according to your preference.
Look for recommendations of the office relocation company that have a long time involvement.
Also, ensure that you assign everybody a duty of packing up their reception desks. Despite the help of a qualified moving firm, you also need to have each person accountable for their counter space. Ensure that you encourage your staff to complete their tasks at a specified time to avoid time wastage.
Arrange To Have All Of The Tech Equipment Moved
Do not forget the information technology. Typically, this is a daunting process when it comes to moving to a new office. The process of disconnecting your tech while packing your office equipment and later reconnecting them in the new office is no longer simple.
But if you plan well on the specific relocation date you will be able to have your IT unit draft a strategy for transporting your workplace’s technical tools. These tools include telephones, computers, servers, the internet as well as data plans. Such equipment requires ample time for them to be relocated and reconnected in the new office. Therefore, ensure that you plan early for their distribution.
Review of Building Regulations
Make sure that you understand the new building regulations. If your firm does not have any share in the new building it is vital to get in touch with the building management as early as possible. This is because doing that prescribes the logistics of relocating day. You also be able to understand the structure rules around moving such as the right moving days and the procedures for using their elevators.
Ensure that you place address change ready. To avoid confusion in the last minutes, update your documents with the new address as early as possible. For instance, there is a change of address at us post office where entrepreneurs relocating to their new office get to change their address. Ensure that you book for your new corporate cards, envelopes, letterheads, return labels, and so on when you get the changed address.
Also, not only does the change-of-address-online.com allow you to update your address but also your regular customers. For that reason, it is essential to update all these documents before you plan to move to the new office.
Organize, Organize, Organize
Correspondingly, make sure that you are attentive when marking your boxes. This may seem to be a simple exercise but generally, it is very critical in all relocation to a different office. Typically, the process of tagging your boxes is hardly daunting, thus ensuring that you carry out that exercise to keep your business running.
Also, you will minimize the confusion that may arise when looking for a certain important document that is required immediately. Having labeled all your boxes carefully, it becomes simple to retrieve any required documents even after the relocation. Similarly, for extra efficiency mark every package with a number as well as the location. After that ensure that you keep a matching database that shows every package number as well as the available kinds of stuff. It may appear tiresome but in the real sense, it will spare you a lot of time while settling in the new office.
Double-check that all your equipment will fit perfectly in the new location. To avoid wasting your valuable time, money, as well as energy moving all your office equipment to a new room that can hardly accommodate all the properties, take the dimensions first. Focus on the largest items of your office and take all their dimensions then compare the measurement with the new office to be sure that they will all fit. Such items include meeting room benches, huge electrical apparatus, and all those items that require a large space.
You can try to relocate some of the portable items by yourself. Some office items do not require a moving company for them to be relocated. Some of this equipment can be carried using your car or pick-up. Once you have contemplated all the necessities of your new office you can start moving some of those non-essentials all by yourself. This will help reduce the amount of work needed while relocating to your new location. Also, you will make the entire process efficient since you will be able to even set them up in the right location. Thus, you will be saving money as well as time.
Finally, you can plan for an after-move party. In the real sense, the entire process of relocating to a new office is a headache for both your staff and you in person. Once you have relocated everything and find out that the result is amazing, there is a need to organize a small party to act as a thank-you-party. Here, you will be able to appreciate all the participants who took part in the whole process of moving.