This phase is the most important in the project because it is the basis for everything else. Within this phase, the business problem should be identified, but also the opportunities. It is also very important to well define solutions, form a project as well as appoint a project team. They will still work on building and delivering solutions to the client and play an important role in the whole process. It is necessary to invest all resources, skills, knowledge and will in order to identify the desired solution and successfully implement it.
That is why it is important to fully understand all the elements of the project initiation phase in business. Remember that all projects are created for a reason. So the identification of a need or opportunity has happened and now it is necessary to work on that need. In order for your project to be successful, read a few tips below to help you better understand this key point of doing business.
Alignment of project objectives with long-term plans
This allows you to create the business case you need. So, this is a very serious document that gives a complete insight into the project. This refers to the reason for using resources to achieve a goal. However, this is not just about some details. These are exclusively business aspects in order to convince the superiors that there is a perfect plan in front of them and to approve it.
Your project will be approved only if you first create an ideal business case because it is the answer to various problems of the party that would benefit from it. For example, these are financial and business-related risks. Anyway, you should decide what type of business model is fruitful as experts from thebizzing suggest.
Smart and clear goals
Let’s take a little look at goals. They are primary and that is why it is important how they are conceived. That is why the two most popular methods are smart and clear goals. They are specific because they reveal all the details. They are the answer to questions such as who, what, when, why… Of course, they must first and foremost be measurable. So make sure you learn all about it, because your goal depends on this. In the end, the goals must not be unrealistic. They need to be achievable and so focus on the most important ones. We must not forget to meet deadlines.
On the other hand, we have a factor of cooperation. There needs to be a positive climate in the team. This primarily refers to mutual support and joint work. When we talk about realistic goals, they must be limited enough to be manageable. It is also important that they are flexible, because they must adapt to new situations or improve later. You must not forget some basic things such as project costs, quality of results, available resources, etc.
Identification of team members
Since different teams will be involved, it is necessary to take into account two points of view. So focus on the current members or who you have. You will do this by analyzing in detail their strengths, but also their weaknesses when it comes to their role in the project. Remember to adapt team members to the goals of the project, not the other way around. Next, think about who you really need. This may indicate some gaps in the team, and if you notice it, it’s time to fill them with the appropriate skills.
However, defining the role and responsibilities is an unavoidable thing. You cannot count on all team members to review all documents. That is why it is important to immediately distribute the responsibility that members will apply to individual parts of the plan. So everyone has a role to play when it comes to project work. Just as project sponsors, project managers, auditors or analysts have responsibilities, so the project team should be involved in developing many aspects of the plan.
You must always keep in mind the importance of project execution and control, as this takes place from the start of the project to its completion. During this part of the work, the elements of the project are measured and compared in relation to the comparison with the original plan. For these purposes, various tools are used for project management. Of course, you try to have excellent communication with your teammates all the time so that everyone is equally informed about all events. You will achieve this through regular and quality meetings during which you will discuss progress, but also the necessary changes. Unexpected bumps on the road are a normal occurrence that happens to everyone, but if all members cooperate they are easily overcome.
That is why it is important to make every effort on every detail, because the project must go on. Your entire job will depend on that, because you can invest relatively little effort as a project manager. You can also be exposed to stress all the time while trying to overcome problems that at one point became bigger than you. The tools mentioned above can really do a great job for you and you will be grateful for their use later.
Once you have completed all these and many other tasks, a final review is required. It is an opportunity to evaluate and complete the project. Things like this involve a final report after the project is completed. That way you will be sure that you have not missed anything. This way you will be able to continue regular work in the later stages of the project without any worries. It would also be fair for those involved in the project to consider another aspect of this phase.
It’s about congratulations. Although not all teams use this, the reward is always a good thing. For example, the reward can be a small working event, a bonus or some other form of positive reinforcement. This is a great way to encourage people around you to put even more effort into later work, because they will feel appreciated.
We must not forget that a successful project is not just the result of skill and knowledge. Clarity and accuracy are essential in this part of the job, but it is equally important that people truly believe they can achieve it. Of course, when you have all the important information you need, you have more self-confidence. We hope we have helped you to dedicate yourself as much as possible to your project.